Personal data policy

Wilhelm & Associés (“The Firm”) is very sensitive to privacy issues and data protection of its contacts (collected in the context of files, missions, partnerships, professional meetings, applications, utilisation of the firm’s website etc…).

By way of consequence, we are committed to enforce and respect a data protection policy in accordance with the relevant regulation resulting from Regulation (eu) 2016/679 of the European parliament and of the council of 27 April 2016.

This Personal Data Protection Policy is intended to inform you about personal data that we collect and the way they are used, communicated, protected and the way you can control their utilisation and disclosure.

This policy is prone to modification at any time. You are invited to carefully read when visiting the Firm’s website on the following page www.wilhelmassocies.com/politique-de-donnees

1. WHO IS THE PERSON COLLECTING YOUR PERSONAL DATA ?

Your personal data, defined as any information relating to an identified or identifiable natural person (‘data subject’), are collected by the Firm which can be contacted as follows :

70, Boulevard de Courcelles
75017 Paris
FRANCE
Tel: +33 (0) 1 53 93 92 30
Fax :+33 (0) 1 53 93 92 31

For more information about the treatment and protection of your personal data, we invite you to contact us by way of e-mail (dp@wilhelmassocies.com) or letter to :

Wilhelm & Associés
Gestion des données personnelles
70, Boulevard de Courcelles
75017 Paris
France

2. WHAT PERSONAL DATA DO WE COLLECT?

The Firm may collect personal data concerning:

-Identification and contact information ;
-Professional life ;
-Personal life ;
-Connection or localisation data ;
-Financial data

Some of that information could be considered sensitive and will be subject to particular care by the Firm.

3. IN WHAT FRAME ARE COLLECTED YOUR PERSONAL DATA ?

Your personal data might be collected in the context of the assistance by the Firm, an application, registration to newsletters, or visit of our website.

Declarative data is comprised of the data you send via either dematerialised forms or paper forms, or in response to questions asked by the Firm’s lawyers or members.

4. WHAT USE WILL BE MADE OF PERSONAL DATA ?

The Firm collects your personal date based on your consent, on a contractual relation and/or to protected its legitimate interests concerning our services, the customer relation and the knowledge of its clients and prospects.

Your personal data are treated by the Firm either in cases specified by the applicable law, when you have given your express consent, when necessary to perform a contract or to satisfy legal or regulatory obligations.

The Firm solely collects data necessary to its activities and applies the data protection measures from the beginning of the treatment. Consequently, only relevant, adequate and data limited to the purposes for which the data are collected.

In the course of its business, the Firm collects and uses your data for several purposes, including :

-Treatment of the cases and missions you have entrusted us with ;
-Communication with you by way of email or regular mail in the course of those missions assigned to us ,
-To send you alerts, legal monitory, information pertaining to trainings, or concerning the life of the Firm ;
-Respond to your application to a job, a collaboration or an internship opportunity ;
-Respond to the legal and administrative obligations.

5. TRANSFER OF THE PERSONAL DATA

Your personal data are solely accessible to the people authorised by the Firm.

People authorised by the Firm is comprised of in-house staff (lawyers, interns, administrative personnel) and our subcontracts in the course of the tasks conferred to them (ex ; computer maintenance, accounting management etc.)

Concerning subcontracts, the Firm only transfers your personal data to its IT providers, its accountant and its storage provider

The Firm ensures there is no transfer of your personal data to any other third parties, unless it is required by the legal or regulatory obligations, or when we have collected your express consent.

Any disclosure or selling of your personal data is excluded.

We do not transfer your personal data outside the European Union.

If subcontractors we employ are located outside the European Union, the Firm commits to verifying that all the necessary security guaranteed are complied with.

6. DURATION OF STORAGE OF PERSONAL DATA

The personal data are stored for a time that does not exceed the time required for the purposes for which they are collected and processed, subject to possibilities for later archiving, obligations to retain certain data or anonymization.

We apply in particulier the following storage duration :

-For the cases, during the time of activity and legal responsibility ;
-For personal data collected outside treatment of cases, as long as the user is active, for a two year period :
-For candidates’ personal data, for a two year period.

7. HOW ARE YOU PERSONAL DATA SECURED ?

The Firm takes all useful precautions as well as technical and organizational measures to ensure security of your personal data, including preventing those data from being deformed, damaged, destroyed or accessed by non authorised third parties.

In accordance with the applicable law, in case of proven data breach that might generate high risks for the rights and liberties of the concerned persons, the Firm commits to disclosing this violation to the competent supervising authority, and to the persons concerned when the law requires.

8. WHAT ARE YOUR RIGHTS ?

In accordance with Regulation (eu) 2016/679 of the European parliament and of th Council, you have the right to ask for access, rectification or suppression of your personal data. You also have the right to limit or oppose the processing of your personal data. You are entitled to portability of your data.

You have also the right to revok your consent regarding processing and use of your personal data at any time.

For any further question or to exercise the aforementioned rights, you can contact us at dp@wilhelmassocies.com or :

Wilhelm & Associés
Gestion des données personnelles
70, Boulevard de Courcelles
75017 Paris
France

Your request must be accompanied by a copy of an ID and mention the address where you want the response to be addressed.

If you still think your personal data has not been protected by the Firm, you have a right to lodge a complaint before the competent supervisory authority. In France, the competent authority is the CNIL (3 place de Fontenoy – TSA 80715 – 75334 Paris Cedex, 07, +33 (0) 1 53 73 22 22 / www.cnil.fr).

9. COMPETENT JURISDICTION AND APPLICABLE LAW

The Data Protection policy   is governed by French law. In case of dispute and in the case an agreement cannot be reached, the competent court will be those in the jurisdiction of the Paris Court of Appel, despite multiple defendants or collateral.

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